- The name of the individual and the name of the agency requesting a pilot;
- The complete name of the vessel requiring a pilot, as well as the vessel’s Lloyds’/IMO Number, type, flag, international gross tonnage, deadweight tonnage, service speed, length overall (meters), extreme breadth (meters) and maximum draft (meters);
- The former name of the vessel, if applicable;
- The vessel’s ETA or ETD, date and time, and if order is tentative or firm;
- The place, including port, dock, berth and side-to of the vessel, where the pilot is to board;
- The exact place of destination, including port, anchorage area or terminal, berth, and side-to the pier, if appropriate;
- The number of tugs which have been ordered and the name of the tug company;
- If the vessel is a tanker, whether or not petroleum cargo is on board;
- If the pilot order is for sea trials, the start and finish time of the trials;
- Purchase Order Number if required by the customer;
- The vessel’s deep draft (meters). If the vessel is down by the head, both forward and aft drafts required;
- The vessel’s air draft (meters), when required to move in a waterway;
- Any special information or instructions concerning the movement of the vessel;
- • In the case of a vessel moving to or from an anchorage, the name of the launch service and the point of pick-up or drop-off;
Ordering a Pilot
Port Angeles: The original request for a pilot at Port Angeles, for either inbound or outbound vessels, shall be made not later than 24 hours prior to the vessel’s arrival/departure at Port Angeles and shall be made between the hours of 0800 and 1700. For an ETA/ETD delay greater than 2 hours and less than 6 hours, notice is required at least 6 hours in advance to avoid additional charges. For a delay of 6 hours or more or a cancellation, notice is required at least 12 hours in advance to avoid additional charges. Vessels arriving or departing earlier than their scheduled ETA/ETD at Port Angeles must give 24 hour notice to assure that a pilot is available. In addition to charges specified in the applicable tariff, vessels arriving/departing Port Angeles outside the above parameters may expect delays until a pilot becomes available.
Seattle, Point Wells, Edmonds, or Eagle Harbor: The request for a pilot at the above ports shall be made at least 4 hours prior to the pilot being required aboard.
Tacoma, Olympia, Everett, Manchester, Bremerton, Bangor, Port Gamble, DuPont, Port Townsend, or Mukilteo: The request for a pilot at the above ports shall be made at least 5 hours prior to the pilot being required aboard.
Anacortes, March Point, Bellingham, Ferndale, or Cherry Point: The request for a pilot at the above ports shall be made at least 6 hours prior to the pilot being required aboard.
Canadian Ports of Vancouver, New Westminster, or Ports in the Greater Vancouver Area: The request for a pilot at the above Canadian ports shall be made at least 10 hours prior to the pilot being required aboard.
All other Canadian Ports: The request for a pilot at all other Canadian ports shall be made at least 24 hours prior to the pilot being required aboard.
Change of Pilot Assignment Time
Except for Canadian Ports, when an order for a pilot has been placed prior to 1700 for an assignment scheduled to commence between the hours of 2200 that evening and 1400 the following day, one (1) change to a later assignment time without penalty will be permitted; provided that the change is made at least 5 hours prior to the original time of assignment. An assignment ordered between the hours of 0800 and 1700 and scheduled to commence between the hours of 1300 and 2200 the same day will be permitted one (1) change to a later assignment time without penalty; provided that the change is made at least 5 hours prior to the original time of assignment.
Cancellations of Pilot Assignment Time
Except for Port Angeles Pilot Station inbound assignments and Canadian assignments, cancellation of an assignment must be made at least 5 hours prior to the original time of assignment to avoid cancellation charges.
A vessel arriving Port Angeles and requesting a pilot at a time more than 2 hours from the scheduled time, or the scheduled time as amended, shall be assessed a standby charge.
In the event the vessel does not sail, from any port, within 1 hour of the time the pilot was requested to be aboard the vessel, standby charges will commence from the original time the pilot was to be aboard.
When a pilot is required to stay aboard a vessel and is not actually engaged in the duties of piloting, he shall be provided a clean, habitable room and clean sanitary facilities, at least comparable to the accommodations of the vessel’s officer personnel. If such facilities cannot be provided, the pilot will not be kept aboard the vessel. If a pilot is kept aboard under any circumstances against his will, appropriate standby charges will be assessed.
When a vessel chooses not to maintain its normal speed for reasons determined by the vessel and not the pilot, and when the difference in arrival time is 1 hour or greater from the predicted arrival time had the vessel maintained its normal speed, an hourly slowdown charge for the difference in arrival time will be assessed.
Use of Pilot Ladders
(1) Using VHF-FM channel 13 contact Port Angeles Pilot Station 1 hour prior to arrival for desired lee. The ladder is to be rigged 1 meter (3 feet) from the water. (2) The ladder must be in good condition, kept clean, and used solely for embarking and disembarking pilots. (3) Rigging of the ladder, along with embarking and disembarking pilots, must be under the supervision of a licensed officer. (4) The ladder must be made in one length and not consist of two lengths shackled or lashed together, and should be equipped with spreaders about 10 feet apart to comply with SOLAS Regulation 17, Chapter 5. (5) The pilot boats have their own lights to illuminate the pilot ladder, but a standby light should be ready in the event of an emergency. (6) The area of the deck where the pilot boards and leaves must be well lighted and clear of all obstacles to insure a safe passage for the pilot. (7) No tag lines, pull-up ropes, or trailing lines may be attached to the lower ends of the ladder. (8) Ladders must be rigged well clear of discharge and water outlets and at a place near midship, which affords the best lee for the pilot. At no time should the ladder be rigged near the stern of the vessel. (9) Means must be provided to allow the pilot to pass safely onto the ship’s deck. Where portable stanchions and bulwark steps are used for this, the portable stanchions must be rigidly attached to the ship’s structure and not the steps. The bulwark steps must also be securely fastened. (10) The treads must remain horizontal when used and the upper surface must have a rough non-skid quality. (11) Manropes approximately 3″ manila in circumference, a heaving line and a ring buoy with a self-igniting light must be provided. (12) If your vessel is to take a load of logs, arrangements should be made to have a catwalk to provide safe passage to and from the ladder.
Use of Accommodation Ladders
(1) All vessels where the distance from sea level to the point of access of the ship exceeds 9 meters (30 feet) at any time should carry an accommodation ladder on each side. (2) The ladder is to be so sited that, when in use, the lower end of the ladder shall rest firmly against the ship’s side under all conditions of roll and heel, clear of all discharges, and within the parallel length of the ship. (3) A conventional pilot ladder should be rigged just abaft the lower platform of the accommodation ladder. The pilot ladder should be secured firmly to the lower platform to allow access between the pilot ladder and accommodation ladder. The pilot ladder should extend at least 2 meters (6 feet) above the accommodation ladder’s lower platform. (4) Manropes are to be provided and rigged alongside the pilot ladder.
Rigging of Pilot Ladders
The illustrations provided on the following pages show the mandatory requirements for arranging pilot ladders. These are in compliance with SOLAS Regulations, IMO Requirements and conform to recommendations of the International Maritime Pilots’ Association.